Family History Cassette Tape Project - Tips to Begin?

Deborah-Wesley wrote on 2/7/2025, 6:47 AM

I am new to Audio Cleaning Lab 4 and know very little about audio editing. But everyone has to start someplace. I have about 200 cassette tapes from the 1980s and '90s of family interviews and conversations that I am going to digitize. I have established my process to record to wav files - that is going well. (I am recording in mono.) My end game will be to use some of the audio in family history projects (such as setting the voice to photos.) I also plan to transcribe some of the tapes using a service such as Descript. My set up is a Windows 10 desktop - rather old (13 years) but has an i7 processor and 32GB of memory; I would love a new set up - but it's not going to happen in time for this project.

Where I could use some advice is on the cleaning portion of the process. Frankly, I am a bit overwhelmed by all the choices. The largest issues with the recordings are:

  1. Rumble, hum, and/or hiss from the tape recorder
  2. Ambient noise (such as car noise while driving to a cemetery or wind)
  3. Uneven volume as people move about the room, or voices drop off

I am starting to play with the various options under Cleaning and Mastering, I see besides the basic options there are a plethora of plugins as well. Is there someone who could point me to the ones I should concentrate my learning curve on.

With 200 tapes to process I don't need perfection. Afterall, I have to get back to photo scanning (standing at 18,000 photos scanned - perhaps a third of the family collection.)

Comments

SP. wrote on 2/7/2025, 7:46 AM

@Deborah-Wesley To reduce uniform(!) noise like tape hiss, I recommend you use the 32 bit version of Sound Forge Audio Cleaning Lab 4 because the normal 64 bit version always throws annoying error messages. Technically it works fine, but it's always extra clicks.

 

To isolate voices from other noises automatically, you might try a free modern AI based solution like Ultimate Vocal Remover which can split voices from background noises and music (that's its original use case). If your computer has a Nvidia graphics card (even an old one like a 1660), this will also work relatively fast. It also works with an Intel CPU but will take a lot of time, probably 1:1 (1 minute of audio needs 1 minute of processing).

 

This should give you somewhat clean audio for people speaking. Maybe test this with some short audio snippets.

 

Besides removing uniform noises and isolating voices it gets tricky. You usually need to do manual editing, for example in the spectral editor. But this can become a monumental task. It would look somewhat like this (be aware this is an old video for Magix Samplitude, but spectral editing is also available in Sound Forge Audio Cleaning Lab):

 

browj2 wrote on 2/7/2025, 9:53 AM

@Deborah-Wesley

Hi,

I'm doing pretty much the same thing but I also have 8mm, Super8 with sound film, VHS, and other video files to go along with digitized photos and cassettes. You are undertaking an enormous project so I suggest that you get the entire work flow figured out before going much further. File management and documentation (register/database of projects, digitized and exported files) is one of the very important elements as you will see as we go through this together. I'm still sorting this out and suffering from not having thought through the entire process.

I hope that you have been digitizing to wave files and not mp3.

Before going further, @SP. mentioned the error (101) that SFACL4 throws up at the beginning and when doing certain things. It seems that no everyone has this problem. Do you have this problem?

Next, SFACL4 comes with a lot of additional plugins. Did you install and activate all of these?

Most importantly, you should have both the iZotope Elements 10 and SpectraLayers Elements 10 installed and activated.

There are many cleaning tools out there that you can use. iZotope and SpectraLayers have similar tools, but SpectraLayers has some features that are very interesting, like unmixing vocal (voice) from the background, allowing you to clean/reduce/modify/eliminate background and other noises.

As @SP. showed, you have the Spectral Cleaning native to SFACL4 and it's very good for removing specific noises and glitches. You can do the same in SpectraLayers, but it's more complicated.

There is also Accusonus 6 cleaning tools that are very good. There are a couple more tools than the others propose, including DeBreath and PlosiveRemover. These were made available for free but eventually removed. If you want these, send me a personal message.

Next, you may want some better tools for mastering, in particular compressor and equalizer. I suggest that you download and install the free bundle from Melda.

Once you have everything set up, we can look at what to use, how and when.

Out of curiosity, which video program are you going to use?

John CB

John C.B.

VideoPro X(16); Movie Studio 2025 Platinum; Music Maker 2025 Premium Edition; Samplitude Pro X8 Suite; see About me for more.

Desktop System - Windows 10 Pro 22H2; MB ROG STRIX B560-A Gaming WiFi; Graphics Card Zotac Gaming NVIDIA GeForce RTX-3060, PS; Power supply EVGA 750W; Intel Core i7-10700K @ 3.80GHz (UHD Graphics 630); RAM 32 GB; OS on Kingston SSD 1TB; secondary WD 2TB; others 1.5TB, 3TB, 500GB, 4TB, 5TB, 6TB, 8TB; three monitors - HP 25" main, LG 4K 27" second, HP 27" third; Casio WK-225 piano keyboard; M-Audio M-Track USB mixer.

Notebook - Microsoft Surface Pro 4, i5-6300U, 8 GB RAM, 256 SSD, W10 Pro 20H2.

YouTube Channel: @JCBrownVideos

Deborah-Wesley wrote on 2/7/2025, 12:41 PM

@SP. and @browj2 - Many thanks for your replies. I do indeed get the 101 error. I tried using the 32-bit version instead, but then when running Auto Cleaning and some other functions I received new error messages that I suspect were memory related. So I have reverted to the 64-bit version. Which does seem to work. I replaced my graphic card last summer with a GeoForce RTX 3060, hoping to buy a couple years until the inevitable PC replacement.

@SP.- Thank you for the suggestion of Ultimate Vocal Remover - I will give it a look. As to manual detail editing - I will only revert to doing so if I have a VERY high value tape with MAJOR issues. Considering the wealth of the family archive I have amassed, I have to adhere to the 80-20 rule (or maybe 90-10).

@browj2 It is nice to "meet" someone who is traveling down a similar path. I have three closets and four file cabinets stuffed with the family archive - photos, audio, ephemera, and - you are correct - video. (Bless my supportive husband.) Several years ago, before I retired, I had the old 8mm film digitized by a service - the result is mediocre. I have transferred many of the VHS tapes to DVD. The whole audio project needs a lot of help, and rework, but that is a challenge for another day (or more accurately, another year.)

I certainly echo your sentiments that a documented workflow with an organized file system is essential. Perhaps more important is making sure a solid backup plan is in place. (I was an IT professional for 40 years, hence I have four copies of all my data - my primary NAS, an onsite backup drive, an offsite backup drive, and a cloud backup.) Plus subsets of the data shared with cousins occasionally.

I appreciate any and all tips you can share on this process. I am glad to learn from the hard-knocks of others. I am saving to .wav. Again, I know virtually nothing about audio (yet), but I relate wav / mp3 to the tiff / jpg image standards. I do have some mp3 files that I have gathered from other folks, but the cassettes I have started recording are all to .wav.

101 Error: As I mentioned, I do have the 101 error. Are you running 32-bit or 64-bit? If 32-bit is working for you perhaps I should give it another try, but I seemed to have other issues with the 32-bit.

Plugins: I did not have the plugins until early this morning. I had seen links under Cleaning to the plug-in modules, but then it asked for a license key. It was not until last night as I was reading some of the forum messages here, that I realized I had the license keys - and more download links - in my email. So I got those all installed and registered this morning. These extra plugins are part of what prompted me to post here - I think I could spend the next month, if not more, learning about all the cleaning and mastering options. While that would be fun in its own right, I need to get on with this project so I can get to the end game - using these digital assets to create material that will share and preserve our family history with the next generation. I have a LONG list of ideas, longer than I will ever get done. So I don't want to spend unending time on just figuring out the process. (Although, as we both have said, getting a good process in place is critical.) So I installed / registered - wizardFX MAGIX Extension Pack, iZotope RX 10 Elements, iZotope Ozone 11 Elements, and SpectraLayers Elements 10 - although SpectraLayers may be version 11.

So with all these plugins, where would you suggest I start cleaning? I am sure the answer is "it depends", but where would be your first go to tool for: the following three items that run throughout the tape? I think the first two are part of Cleaning, and the third part of mastering. Is that correct?

  • Rumble, hum, and/or hiss from the tape recorder
  • Ambient noise (such as car noise while driving to a cemetery or wind)
  • Uneven volume as people move about the room, or voices drop off

I will look into Accusonus 6 and Melda if you feel those would be helpful beyond what came with Sound Forge Audio Lab, especially since the price is right.

Video program is a good question. For many years I have used ProShow Gold by Photodex. Photodex ceased support in 2020, but the programs still run on my PC. I doubt though that I will be able to install and activate when I do replace my desktop. A couple years ago I purchase Davinci Resolve when they were practically giving it away. I have played with a bit but have not created a major project with it yet. What do you use?

For photos I live in Lightroom, augmented by Photoshop and Topaz AI.

If you have made it to the end of this (I did not intend to write so much), thank you.

Debbie

browj2 wrote on 2/7/2025, 5:28 PM

@Deborah-Wesley

Hi Debbie,

Good stuff.

To get you going, open a project or record.

The first step is to get a good recording with the volume set so that you don't get clipping - nothing that goes up to 0 dB, with most between -20 to -10 dB.

Take a look at the waveform. If it is large with no spikes going to the top, then your recording volume setting was probably good. If it's small all along, then you recorded too low and may want to increase the record volume in the Windows settings.

Next, I Normalize. This is a contentious issue as many will tell you to do this after cleaning. I do it before cleaning because SFACL4 is a non-destructive editor for the most part and Normalization can be undone or modified and there is a second reason. Look up what Normalize does. Press N. I suggest normalizing to -1 dB. You can see what the program is proposing under Peak change. If you're getting a Peak change of more than +15, then you probably recorded too low.

After normalizing, the waveform will change accordingly. There is a middle handle that is the object volume. It should have moved up be the amount of volume increase. Click on it and hold the mouse button down. You can always adjust the object volume here.

A sudden loud noise, like a cough close by, can mess up normalization. I'll discuss problems like this later.

Now when you play back, the volume will either be louder or the same. And you will probably hear the background noise much louder. I find that it is better to get the noise removed/reduced when it's loud and not find out later that there is still unacceptable noise once the volume has been increased.

Next, Cleaning.

There is an Auto Cleaning tool at the top right of the Cleaning window. Try it to see what it does. Any of the Magix De- whatever tools that it uses will be turned on when you click on Cleaning. You can tweak them.

Alternatively, probably better, and as a comparison, try iZotope RX10 Repair Assistant. First, turn off any other cleaning effects. In the Repair Assistant interface, click on the ? and read how it works. In the help text, make sure to read the correct part as you are using the Repair Assistant not the Repair Assistant Module. Click on the Voice in the interface if not selected by default. Click on Learn. Start playback preferably where there is just background noise for a couple of seconds, then speech. It will listen and then create a suggestion. Stop playback. Look at what it did. There are 5 De's. DeHum is not one of them as that is just part of De-Noise. Play back and listen. Any better?

You can tweak the tools. You don't want to hear any artefacts or chirping. Play with the tools by turning them down, then up. Bypass. Sometimes, some background noise is desirable, so adjust the dials to suit.

As another test, you can play with the tools individually. Start with the obvious - De-noise.

This step should take care of most of your problems.

Next, Spectral editing

If there are any sudden noises, clicks, taps, door closing, a cough, etc., you can click on Spectral in the upper right menu and try removing these noises. Read up on how to do it. It takes practice to get it right.

Next, Volume adjustment - compression combined with volume curve adjustments.

Compression will make weaker speech closer to louder speech. Read up on it. I mentioned using the Melda Compressor because it has the traditional graph, making it easier to understand. More on this later.

Off for a drink by the fire.

John CB

John C.B.

VideoPro X(16); Movie Studio 2025 Platinum; Music Maker 2025 Premium Edition; Samplitude Pro X8 Suite; see About me for more.

Desktop System - Windows 10 Pro 22H2; MB ROG STRIX B560-A Gaming WiFi; Graphics Card Zotac Gaming NVIDIA GeForce RTX-3060, PS; Power supply EVGA 750W; Intel Core i7-10700K @ 3.80GHz (UHD Graphics 630); RAM 32 GB; OS on Kingston SSD 1TB; secondary WD 2TB; others 1.5TB, 3TB, 500GB, 4TB, 5TB, 6TB, 8TB; three monitors - HP 25" main, LG 4K 27" second, HP 27" third; Casio WK-225 piano keyboard; M-Audio M-Track USB mixer.

Notebook - Microsoft Surface Pro 4, i5-6300U, 8 GB RAM, 256 SSD, W10 Pro 20H2.

YouTube Channel: @JCBrownVideos

Deborah-Wesley wrote on 2/8/2025, 4:27 AM

John - Thank you for your guidance. I will work on restoring one of my recordings today using your advice and report back. Once upon a time I was a novice with photo restoration - and while I would never classify myself as an expert, I do feel I have reached "competent." I will report back.

Would love to hear more about your project(s).

Deborah-Wesley wrote on 2/8/2025, 9:29 AM

I experimented for quite a while on one of my recordings this morning - my cousin interviewing his mother in the early 1990s. First, I normalized - this is not a feature I had worked with yet, so thank you for the tip. The I tried a variety of cleaning methods. For this particular tape I settled on (for at least now) the RX 10 Repair Assistant, and, because I still had a significant low rumble (perhaps form the tape motor), the ERA Noise Remover Pro. I tried some of the Mastering tools but need to read a lot more to get an idea of what I am doing. Time to let the Cleaning learnings soak into my brain and come back to Mastering later today or tomorrow.

browj2 wrote on 2/8/2025, 10:20 AM

Hi Debbie,

We're off to the mountains today, back tomorrow.

Take a look at turning on the volume curve and making adjustments to High peaks on the waveform. This is usually another necessary step.

John CB

John C.B.

VideoPro X(16); Movie Studio 2025 Platinum; Music Maker 2025 Premium Edition; Samplitude Pro X8 Suite; see About me for more.

Desktop System - Windows 10 Pro 22H2; MB ROG STRIX B560-A Gaming WiFi; Graphics Card Zotac Gaming NVIDIA GeForce RTX-3060, PS; Power supply EVGA 750W; Intel Core i7-10700K @ 3.80GHz (UHD Graphics 630); RAM 32 GB; OS on Kingston SSD 1TB; secondary WD 2TB; others 1.5TB, 3TB, 500GB, 4TB, 5TB, 6TB, 8TB; three monitors - HP 25" main, LG 4K 27" second, HP 27" third; Casio WK-225 piano keyboard; M-Audio M-Track USB mixer.

Notebook - Microsoft Surface Pro 4, i5-6300U, 8 GB RAM, 256 SSD, W10 Pro 20H2.

YouTube Channel: @JCBrownVideos

Deborah-Wesley wrote on 2/10/2025, 10:01 AM

I am improving at editing, but still far from where I want to be. At the end of one tape I found my aunt playing her ukelele and signing a song from her childhood. I married it up with a few photos. and posted it to Facebook for my cousins. (The last of the five children passed away in 2005). I was able to remove a lot of the background rumble but still have some hiss. On the other hand - not one member of my family complained.

My next major learning is to even out the audio - for instance, my aunt interviewed a local woman who was 107. My aunt's voice is fairly easy to hear, but the interviewee is rather faint. Is this what compression does?

emmrecs wrote on 2/10/2025, 11:18 AM

@Deborah-Wesley

My aunt's voice is fairly easy to hear, but the interviewee is rather faint. Is this what compression does?

Strictly speaking, No, unfortunately. Compression is the means by which the overall dynamic range of an audio file (the difference in level between the "loudest" and "quietest" sounds) is reduced. So, it may achieve what you want to do with your file, depending on how large a difference is present (=how great a dynamic range).

My suggestion would be the following:

  • First "normalise" the file, to 0dB if you can. This will make the "loudest" sounds, the "peaks", meet that level, so raising ALL the relative levels in the file by whatever amount is required for the peaks to be at that 0dB level.
  • Apply compression to the resulting file, perhaps starting at a threshold of -10dB and a ratio of 2:1.
  • Having applied this compression, now normalise the whole file again to 0dB.
  • Listen to it and decide whether further normalise/compression is required. if so, repeat the above procedure.
  • It is very possible that you will now have a file with a higher than acceptable level of noise/hiss. Use the noise reduction tools you have to carefully reduce these unwanted elements. I say "carefully" because it is very easy to overdo the noise reduction and end up with a file which sounds as if it has been recorded under water!

I would also strongly recommend saving the file to a new name at each stage of this process. Thus, if you find you need to revert to an earlier version it will be immediately accessible to you!

HTH

Jeff
Forum Moderator

Win 11 Pro 64 bit, Intel i7 14700, 32 GB RAM, NVidia RTX 4060 and Intel UHD770 Graphics, Audient EVO 16 audio interface, VPX, MEP, Music Maker, Vegas Pro, PhotoStory Deluxe, Photo Manager Deluxe, Xara 3D Maker 7, Samplitude Pro X7 Suite, Reaper, Adobe Audition 3, CS6 and CC, 2 x Canon HG10 cameras, 1 x Canon EOS 600D, Akaso EK7000 Pro Action Cam

browj2 wrote on 2/12/2025, 2:19 PM

@Deborah-Wesley @emmrecs

Hi Debbie and Jeff,

With SFACL, applying compression then normalizing again does nothing. You have to export/import. I try to avoid doing that, so below is a quick video that I did up showing some tricks, at least for the audio file that I made.

The main trick is to normalize, look at what is at the peaks. If they are caused by sudden loud noises and can be cut out, then do so. As per the video, cut on either side or make cuts when there are large volume changed, then normalize the parts separately. This works as SFACL normalizes trimmed objects on their own.

Then compress. Also, you can do combine the method with what I show at the beginning, reduce some of the peaks using the volume curve. However, doing this has no impact on Normalizing, or rather, normalizing ignores compression. But, you can then raise the object level, carefully, avoiding going too high and getting clipping.

As shown in the video, you use makeup gain to get the volume back up to the top without having to normalize again.

In SFACL, there are also a couple of other things that can be done. Take a look at Effects, Loudness adjustment. There is a description of how it's used in the interface.

EDIT:

The other is Auto at the right of the Master volume control. This enables the volume to be automatically optimized. If you click on it and have the Info window open, there is a description of what Auto does - Normalization to even out the volume to preserve maximum loudness and peak control. You have to play the loudest part of the entire timeline, then click on Auto. It adjusts the Master control level so that the highest peak goes to 0 dB. Watch out for this if you use Auto.

Debbie, I presume that you have not yet digitized all of your 200 cassettes. If you are monitoring whilst digitizing, then you may want to put in some markers of anything that is significant that you may want to go back to easily. For example, a different topic, person, event, funny line, glitch, particularly bad noise problem, etc. Use Alt+M during recording to put in markers. These are for notes, not for tracks; track markers (M) are different. You can go through jumping from marker to marker - Ctrl+left/right arrow. You can adjust the location and add in text to the marker for reference. While there, you may want to make cuts or edits.

You can also put in track markers but not during recording. Read up on track markers as they are very useful for exporting parts of the audio to separate files, something that you may want to consider.

You mentioned wind noise. This is particularly difficult. Magix Movie Studio/Video Pro X has a Wind Reduction effect. All it does is create a high pass filter or rather, it reduces the lower frequencies downs to 0. I have not had much success with it, but it has worked. You may want to try one of the online tools if you can find a free one.

Also, you mentioned doing Speech to Text. If you happen to have MicroSoft Office 365, then you can do this directly in Word - Transcribe. You can have multiple speakers and with or without timecode.

More the next time. Take a look at EQ and at how the YouLean Loudness Meter can help you.

Here is a link to a tutorial on the YouLean Loudness Meter .

There is also a similar meter with the free Melda bundle.

John CB

Last changed by browj2 on 2/12/2025, 2:44 PM, changed a total of 2 times.

John C.B.

VideoPro X(16); Movie Studio 2025 Platinum; Music Maker 2025 Premium Edition; Samplitude Pro X8 Suite; see About me for more.

Desktop System - Windows 10 Pro 22H2; MB ROG STRIX B560-A Gaming WiFi; Graphics Card Zotac Gaming NVIDIA GeForce RTX-3060, PS; Power supply EVGA 750W; Intel Core i7-10700K @ 3.80GHz (UHD Graphics 630); RAM 32 GB; OS on Kingston SSD 1TB; secondary WD 2TB; others 1.5TB, 3TB, 500GB, 4TB, 5TB, 6TB, 8TB; three monitors - HP 25" main, LG 4K 27" second, HP 27" third; Casio WK-225 piano keyboard; M-Audio M-Track USB mixer.

Notebook - Microsoft Surface Pro 4, i5-6300U, 8 GB RAM, 256 SSD, W10 Pro 20H2.

YouTube Channel: @JCBrownVideos

Deborah-Wesley wrote on 2/12/2025, 4:23 PM

John - This is WONDERFUL information. Thank you so VERY much! It will take me a bit to digest it all, I bet this will be a lot of help to others as well who come across this thread.

I have not tried putting n markers - but it is a good idea. I monitor sometimes as I am recording, but not all the time. I suppose I have 50 of the 200 recorded. Chipping away. My sister sent me a message that she has found more tapes.

I have to admit I had no idea Word now has a Transcript feature. Amazing!!

This will certainly keep me bust for a couple days.

 

Deborah-Wesley wrote on 2/18/2025, 8:54 AM

John -

It took me a few days (lots of Nana duty on my schedule), but I finally had time to review your information again this morning, It was SO helpful!!! Thank you. I learned a lot. Now to practice - and with 200 tapes I will have lots of opportunity to "practice". While I am sure I will fall short of perfect, I understand much more than a couple weeks ago, I am finding many treasures embedded in these tapes. Looking forward to more. Again, THNAK YOU!!!!

browj2 wrote on 2/20/2025, 11:40 AM

@Deborah-Wesley

Hi Debbie,

To back up a bit,

Video program is a good question. For many years I have used ProShow Gold by Photodex. Photodex ceased support in 2020, but the programs still run on my PC. I doubt though that I will be able to install and activate when I do replace my desktop. A couple years ago I purchase Davinci Resolve when they were practically giving it away. I have played with a bit but have not created a major project with it yet. What do you use?

I use Magix Video Pro X16 (VPX), but Magix Movie Studio (MMS) Platinum or Suite is a good alternative. I have both, mainly because I do tutorials on MMS but I use VPX for everything else.

Other than the great feature set, massive content and templates, the most important feature for me is multiple movie capability in a project. That is, a project can have multiple timelines, each with different settings if desired. Resolve has this feature; most video editing programs do not.

When I am putting together a project, I often realize that I should have more than one project or the project should be split up. VPX/MMS makes this simple by adding one or more Movies.

Example, going through digitized VHS material, most files have more than one subject/topic, and I can easily use the material to make a second, third... Movie. A vacation video - multiple locations and activities, etc., so I split the project into multiple timelines.

When I'm building a project and going through material, photos, videos, audio, I find material that I would be best in a separate project. Easily done, just add a Movie or 2 or 3 and import the material while I'm viewing it. Better than coming back to do it later. If I already have a project started for that subject, I can export the movie and import into the other project.

VPX has an additional way to do this by using the Project Temp Folder with subfolders.

Each Movie can be exported separately to MP4, or just exported as a Movie file to be opened in a separate project. There is a lot more - import, export, merge.

If you want to create DVD/BD's, this can be done from within the project. You can have multiple Movies each with chapters burned to DVD/BD.

The programs have extensive audio editing features. SF Audio Cleaning Lab 4 is supposed to be the upgrade program for the external audio editor that comes with VPX/MMS, but, unfortunately and annoyingly, it doesn't work properly with VPX/MMS - it doesn't open the audio object that is on the timeline. All previous versions worked with VPX/MMS. I now use a workaround which is probably better. I only use SFACL with the audio from video files when I need cleaning features, like spectral cleaning, that cannot be done in VPX/MMS. I also use SFACL for doing voiceover/narration for my tutorials as there is better control of the waveform when using a volume curve, and a better normalization tool. And, SFACL can use VST3 plugins; VPX/MMS only VST2.

Several years ago, before I retired, I had the old 8mm film digitized by a service - the result is mediocre. I have transferred many of the VHS tapes to DVD. The whole audio project needs a lot of help, and rework, but that is a challenge for another day (or more accurately, another year.)

I digitized my own 8mm and S8 films to 1080P. I presume that yours are 720P. The files are 20 fps for both formats. Once in VPX, I simply change the Speed to 16 or 18 from 20, and the adjustment is correctly made, irrespective of the project/movie settings (I usually use NTSC 29.97 fps). Then I go to work editing. Almost all files require video cleaning - video noise removal, scratch removal, dust removal, etc. For this, I use Neat Video, a must-have plugin. Often, I have to do some stabilization, so I use the proDAD Mercalli plugin, another must-have plugin. I have to go through a similar exercise with the VHS material.

BTW, you can copy the VOB files from a DVD to your hard drive and open them in a video project for editing.

FILE MANAGEMENT

You probably have a system set up for file naming in SFACL. If not, I suggest that sit down and think through the work flow of everything. I have a real mess that got better with time, but still a mess.

Under the SFACL user files in my documents, I created a subfolder called Projects. I create subsubfolders by topic, and subsubsubfolders per project. Digitizing a cassette would be a project. Then I create a sub....subfolder called Exports. So the project VIP file and the digitized files are together in their own folder. Any exports from SFACL go to the Exports subfolder, thus keeping the original digitized wave files separate from the output files.

I needed a register of the projects along with a description. I used Excel for this for my Super8 sound files. The digitizer does not do sound, so I had to run each film through the projector and I filmed each using a transfer box and video camera, and additionally captured the audio directly from the project audio out to audio in on the computer and into an SFACL project. So, I had to keep track of the filenames from the Wolverine, the filenames from the video camera, and the audio files from SFACL. It was a bit of a mess, but the register helped, along with comments as to the content of each. Then, I had to sync all of this in the video editor.

That is just the audio part. Now for the scanned and other photos, videos and video projects.

I have Magix Photo Manager (PM), which is really a Media Manager as it handles photos, video and audio files. Unfortunately, it desperately needs a facelift, but Magix has dropped development. This is unfortunate as there is no other file management program that I can find that does the same thing overall.

In any event, in PM, I add in comments to the scanned photos and tag the photos with the people/families. Initially, I used a spreadsheet, but I found it better to use a program in which I can view the photos at the same time. I usually have to sit with a relative to identify people from my wife's side. The information is data-based and I can export the filenames and comments to an html file, import it into Excel and print it out, and save the Excel version in case the database goes poof.

Files can be dragged and dropped from PM to the video editor.

Albums can be created on the fly and supposedly opened in the video editor (broken in the latest versions of VPX/MMS) for use in projects.

PM has a feature to record an audio file that gets attached to a photo, that is, it gets saved with the same filename.wav in the same folder. We did one. The aunt talked for 40 seconds for the first photo. This won't work for several hundred.

In your case, I presume that you have done a similar exercise using Lightroom. Did you create albums as you scanned photos with the idea that groups of photos would be good to use in different video projects?

This leads to the next part. What is the overall objective? Multiple videos? Have you given any thought as to the topics for video projects? Written them down?

SOME OF MY PROJECTS

My wife's aunt gave me a bunch of files, photos, VHS and audio cassettes and an extensive family tree that I imported into Family Tree Maker and created just the parts required for the aunt's desired part of the family. The main instruction was to save the furniture (sauver les meubles, in French). The objectives are still being sorted out, but part is simply creating DVD's from the VHS files. The main task is to create something with the rest of the material, centred around the aunt's (and mother-in-law's) family.

My wife is working on a powerpoint presentation for her aunt that will be turned into a video at some point. However, that will only cover a small part of the material. I am looking at multiple video projects and a website with the videos and text as a final output...or something like that.

My sister-in-law gave me a big plastic container of photos, photo albums and some video cassettes and she told me to do what I wanted with it. Still scanning.

My wife gave me her (and her mother's) photos and albums, audio cassettes, VHS tapes and other material to add into the mix.

A wife's cousin gave me digitized S8 files of the family, mostly her family.

Then I have my material from the last 20+ years that I've been with my wife and attended family events and filmed and photographed.

I made a Venn diagram to illustrate what I have - and the intersections. So, I have projects on-going for various parts, with intersects. Talk about complicated!

Other work to be done is getting comments, some verbal, some video from various family members to go with the other content. The aunt wants more family stories.

Which all leads back to file and project management. Think about all of the material: photos, videos, audio files, transcripts, text for narration, and multiple projects to be done, managed, tracked, issued and distributed.

I created a database using MS Access to keep track of my video Projects and Movies, DVD/BD's. I now realize that I have other material all over the place that I need to keep track of. My database is under expansion.

So as I said, you may want to sit down and think about the overall enterprise, what to do, how to do it, and how to manage it.

I hope that I haven't discouraged you at all.

Please let me know how you are making out and how you are managing the various aspects.

John CB

John C.B.

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